Subject Line: Our New Web Governance Tool


Consistently providing a quality user experience is a top priority for our website. However, as you know, it is hard to stay on top of everything! We can’t reasonably expect someone to check every single website page for errors. It would require too much time and resources to ensure QA manually.

Luckily, we have found a solution which will save everyone time while ensuring that our website is of the highest quality.

The new solution is called Monsido and it is a Web Governance tool suite. Monsido will be crawling our website once per week, or when a user requests a crawl. The crawl will tell you if there are any errors on the website, exactly where they are located, and even some advice on how to fix the errors.

Here are some of the ways that Monsido will help us meet our goals this year:

(Choose two or three that apply to your organization)

  • Ensuring All Content Is Up-to-Date and Accurate: Monsido identifies pages which may be outdated so we can remove them or update them.

  • Finding SEO Improvement Opportunities: The scan will quickly check whether content creators are using best SEO practices so issues can be fixed.

  • Providing a High-Quality User Experience: Errors like broken links and misspellings cause a bad user experience. Monsido finds these errors and locates them exactly on the page.

  • Section 508 and WCAG 2.0 Compliance: With the Monsido Accessibility module, we will be able to find and fix issues which may be prohibiting people with disabilities from accessing our website.

You can expect to start using Monsido (Insert a time, such as: in the upcoming weeks, next month). There will likely be a lot of high-priority errors which will need to be fixed right away after our first scan. Once we get these initial errors fixed, you and (insert the names/titles of any other users here) will be using Monsido on an ongoing basis to make sure no errors slip through the cracks.

Using Monsido should make a big difference in our website quality, and save you a lot of time too!

I will soon invite you to a Live Training Session with an onboarding specialist from Monsido. He will introduce the tool to you and answer any questions you have.

I’ll be in touch soon with more info!


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